Project Management Plan: D5.1

Polar View Earth Observation Limited is working in collaboration with EOX IT Services, Drift+Noise Polar Services, the Danish Meteorological Institute, the Norwegian Meteorological Institute, and the Finnish Meteorological Institute to develop a fully functional Use Case that utilizes the DESP/DestinE system capabilities and data and adds value to meet the needs of policy and decision makers who require information on the past, current, and forecasted sea ice and other relevant conditions for operational purposes in the Baltic Sea, European Arctic Ocean, and the rest of the polar regions.

The Use Case will build on and complement existing operational and climate sea ice products and services including those provided by the Copernicus Marine Service, the national Ice Services, the ESA Polar Thematic Exploitation Platform (Polar TEP), and the commercial Drift+Noise IcySea app. The Use Case will augment and improve on the current offerings by:

One driver for the project is the regulation of the International Maritime Organization (IMO) of the United Nations mandating that ships operating in the polar regions meet certain requirements (the Polar Code). Among other things, the Polar Code specifies a range of information that ships traveling in polar waters are required to access for planning and operations. The Use Case will demonstrate the value of short and medium-term forecasts of sea ice, meteorological, and ocean conditions suitable for strategic and tactical decision making by ships and their owners.

A second driver for the project is the effect of climate change on polar conditions that will impact long-term planning and policy development for polar operations such as fishing, tourism, scientific research campaigns, oil and gas development, and supplying northern communities. The Use Case will deliver long-term forecasts of how changing sea ice and other conditions will affect where different types of ships will be able to travel in the polar regions compared to historical averages.

Benefits to polar operations and the rest of society will include increased safety of life and property, decreased pollution, and protection of sensitive environmental areas.

This document presents the Project Management Plan (D5.1) for that work. It contains the following sections:

This is a living document and will be updated continuously and presented at each milestone (see Section 5.1, “Milestones”).

The Work Breakdown Structure (WBS) of the project consists of four Work Packages:

The Work Packages and their constituent tasks are described in the tables below.

Polar View is the prime contractor and responsible for the overall execution of the proposed activity. The team members and their roles are as follows:

A critical aspect of the proposed work scope is the active and effective engagement of end-users concerned with polar and Baltic Sea operations. To this end, an end-user representative group has been established to provide advice to the technical team, articulate end-user information requirements, and review agile development output. The members of the end-user representative group are:

Polar View has assigned David Arthurs as the Project Manager to lead the proposed activity. The Project Manager will report to the Technical Officer assigned by RHEA on all aspects related to the planning and execution of the project. Where required, the Project Manager will interface with other contact points at RHEA and ESA. The Project Manager is supported by the Software and End-User Leads, Stephan Meißl and Lasse Rabenstein respectively. Each Lead will be responsible for all related tasks and deliverables and will interface as required with all task contributors.

Table 6, “Key Personnel Roles” shows the project team’s key personnel and their roles.

All documentation will be delivered electronically in a format agreed with by Starion. Draft versions will be sent to the Technical Officer not later than two weeks before the documentation is to be presented.

The content of all documentation will, at a minimum, cover that outlined in the ITT and as guided by the Technical Officer.